National Association of Canine Scent Work, LLC®

Official NACSW™

ODOR RECOGNITION TESTS

Odors Tested:

Birch, Anise & Clove

Date:

December 19, 2020

TEST LOCATION:

 271 W Greenwich Rd. Seville OH 44273

Test Host:
One Smart Dog

Test Secretary

Stephanie Kleinfelter

Stephanie.OSDOG@gmail.com

Certifying Official:

Angie Falcsik

Judge:

Robin Ford

Entry Cost:

$35 per dog per odor

Number of Entries

Entries will be limited to 100 tests

Second Dog Policy

Maximum of 2 dogs per odor per handler. A separate entry must be submitted for each dog.

Opening Date

November 1, 2020

Entries Closes

December 11, 2020 6:00pm or When entry limits have been met

NACSW is requiring that all attendees adhere to social distancing – maintaining 6’ of distance – at all trials until further notice even if your jurisdiction has relaxed their requirements or recommendations. Social Distancing requirements at an event are MANDATORY. There is no option to mutually consent to be closer together than 6’. Please be respectful that your proximity or request for proximity may make others uncomfortable. Please review the document COVID-19 Event Guidelines that is located in Google docs and was emailed to the membership on 5/8/2020.

In addition to those guidelines the following changes and guidelines are in effect for this trial due to COVID-19.

All attendees (participants and volunteers) will be required to bring and wear face masks in the search.
Participants are asked to remain in their vehicles as much as possible. Running of vehicles is permitted.
Participants are asked to bring their own hand sanitizer and disinfecting wipes.  

If there are any changes or updates that information will be included in your final details information that will be emailed 1-2 weeks before the ORT weekend.

Entry Method

First received By USPS, Mail overnight deliveries must have the signature waived box checked or Register & Pay Online at:

www.1Smartdog.com under the “Special Events” tab

Entries

  • TELEPHONE, FAX, UNSIGNED ENTRIES, AND ENTRIES RECEIVED WITHOUT FEES cannot be accepted.
  • RETURNED CHECKS do not constitute a valid entry fee.  <host policy for returned checks>.
  • ENTRIES MUST BE MADE ON THE ATTACHED ENTRY FORM.
  • NO ENTRY SHALL BE MADE AND NO ENTRY SHALL BE ACCEPTED, WHICH SPECIFIES ANY CONDITIONS AS TO ITS ACCEPTANCE.  
  • OWNERS are responsible for errors in making out entry forms.
  • EXPRESS MAIL entries must include signature permitting them to be left at the secretary’s address without recipient’s signature.

Notification

Acknowledgement of entry acceptance/confirmation, will be made by email when entries are processed for those handlers that provide an email address. If you require a confirmation via USPS, you must provide a self-addressed stamped envelope with your entry. Your payment receipt and notification is confirmation of your completed entry

Test Site Hours

8:00am-5:00pm

 Details regarding check in time and briefing will be sent approximately 1 week before the ORT.

Entry Requirements

A Qualified Entry is one that meets all the following criteria: 

  1. Complete entry during the specified entry timeframe.
  2. The Handler is a NACSW™ member for the 2020-2021 membership year (8/1/20- 7/31/21). For tests prior to August 1, 2020 use 2019-2020 membership year, for tests August 1, 2020 or later, please use 2020-2021 membership year
  3. The Dog is registered with the NACSW™.
  4. Dogs participating in an Odor Recognition Test (ORT) must be at least six months of age.

For information on how to register or become a member go to www.NACSW.net

Trial Eligibility and ORTs

An ORT must be taken and passed at least 14 days before a trial opening date to be eligible for the first draw period.

Basic Description of Test

To successfully pass an ORT a dog must identify the location of the target odor and the handler must correctly call an “alert” within a three-minute time period. The Odor Recognition Test consists of a drill type exercise which requires 12 closed boxes set up in a pattern of one or two rows, spaced a minimum of 48” apart. The ORT is conducted on leash. Complete information can be obtained on the NACSW™ website.

All exhibitors should obtain and review a copy of the NACSW™K9 NOSE WORK® RULE BOOK. You may get it from their website: www.NACSW.net

No dog will be given more than one space in the same odor test at a single event.

 Results

During the odor re-sets, the official results sheet will be brought out to the parking area for testers to photo or review. We recommend you verify your results on the official results sheet and let your host or judge know if you have any questions regarding your results. 

 Refund and Cancellation Policy:

Cancellations received via email to Stephanie.OSDOG@gmail.com of entries on or before 6pm Eastern Time December 1st 2020 – Full refund minus $5 processing fee.

For cancellation of entries after 6 pm December 1st 2020 – a refund will only be issued if a note is provided from a doctor or veterinarian. The Secretary is not responsible for lost emails. The secretary will send an email confirming your cancellation within 48 hrs. of request. 

Entry Fees shall not be refunded in the event that a dog is absent, disqualified, or excused by the NACSW™ official or judge.

 This cancellation and refund policy applies to competitors that must withdraw for any reason including but not limited to injury, illness, emergency, and personal or work-related reasons.

If the Odor Recognition Test (ORT) cannot take place or be completed by reason of fire, civil disturbances, an Act of God, public emergency, or any other cause beyond the control of the ORT organizers, then the ORT host will make their best effort to provide partial refunds after recouping their expenses.

Test Location:

Site Specific Conditions

The ORT will be indoors on a padded matted surface. Indoor restrooms will be available for use in the main entry way. No indoor crating will be available, dogs should remain in the car.

Food will not be available, however there are several restaurants and gas stations within a 5 mile radius. All dogs must remain on a 6ft. leash when not in the testing area. No flexi leashes are allowed on test site grounds but are allowed during test itself. Please clean up after your dog & utilize the trash can areas. There will be clean up bags available outside of the training building.

To enter the building there is a slight paved incline as well as steps that can be utilized. Please let the host know if additional accommodations when arriving to the search area.

 Reactive Dog Parking

There will be reactive dog parking at this test for those who wish to park in this area & signs will be labeled with directions as you arrive to the test site. There will also be a separate potty area for reactive dogs. Please contact Stephanie.OSDOG@gmail.com if your dog is reactive to other dogs & you will be utilizing this parking area.

Unentered Dogs

Unentered dogs must remain in the competitor’s vehicle during the test day. There will be ample potty areas, but unentered dogs should not be allowed to “play”, exercise, or train on the test grounds. 

RV Parking

There is space for RVs to park in the competitor parking area during the test day. To reserve a space, you will need to contact the host after you receive a confirmation that you have received a space in the test. Email Stephanie.OSDOG@gmail.com to reserve RV space. No overnight RV parking is available.

Running Vehicles or Generators in the parking lot

There is ample parking and we will have a separate parking area for those wishing to run their vehicles or generators during the day.

Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.

Dog Policies

  • All dogs must be on a 6’ leash at all times when not being tested. NO flexi-leashes while not participating in a test.
  • Reactive and/or spatially challenged dogs should wear a red bandana (to be provided by the dog’s handler) to help signal others that the dog needs extra space from other dogs.
  • Dogs will be toileted in designated areas and handlers must pick-up and dispose of waste.
  • Dogs and handlers must stay in designated areas to avoid contaminating testing space, interrupting a test, or from viewing any part of the testing.
  • Competitors should expect to keep their dogs confined in a crate or vehicle when not testing and should plan to provide their own shade using canopies or shade cloths.

Females in Season

Will be allowed to run wearing “pants” at the very end of the running orders after all other dogs have been judged. Females in season will be parked and pottied in areas separate from the other dogs while at the test if the location logistics permit. Handlers must contact Stephanie.OSDOG@gmail.com so plans can be made for the dog.

ADA Requests

If you are an individual with a disability and would like to request accommodation(s), please email ADA@nacsw.net.  Please include your name, ORT date, ORT host name, and your requested accommodation(s).

Spectators
To minimize the number of people on site, anyone not volunteering, competing, or officiating should stay home except in the case where someone requires support to travel to the event. Spectating is currently not allowed. An adult accompanying a minor must be present during the searches. Everyone at the trial site must sign the waiver provided by the host and comply with all event requirements.

Smoking

Smoking is not allowed on this test site, including the use of e-cigarettes

Dog Friendly Hotels near One Smart Dog

Call to confirm

*Comfort Inn & Suits (5 Park Centre Dr Wadsworth OH – 12 min

*Holiday Inn Express & Suits (231 Park Centre Dr. Wadsworth OH) – 12 min

*Red Roof Inn – 5021 Eastpointe Dr Medina OH 44256  – 13 min

Veterinarians

Medvet – 1321 Centerview Circle Copley, OH 44321

Rules

Complete rules are available at www.NACSW.net. It is the responsibility of each competitor to read and understand the current NACSW™ Rule book prior to participating in a NACSW™ event.

Liability

By registering for the ORT Test, the competitor hereby assumes all risks of, and responsibility for, accidents and/or damage to her/himself or to her/his property or to others, resulting from the actions of her/his dog. The competitor expressly agree that the NACSW™, ONE SMART DOG and its assignees or any other person, or persons, of said groups, shall not be held liable personally, or collectively, under any circumstances, for injury, and/or damage to her/himself, for loss or injury to property, whether due to uncontrolled dogs or negligence of any member of said groups, or any other cause, or causes. The competitor also agrees to assume all financial liability that may be incurred by the NACSW™ due to the actions of themselves or their dogs regardless of the cause.

Sportsmanship
All competitors/handlers and spectators are expected to follow the rules of the NACSW™ and demonstrate good sportsmanship. This includes making sure the hide placements are unknown to the handler prior to testing and kept secret from other competitors. Please do not discuss hide placement or any details of a dog’s performance that may provide information or clues to other handlers or may be overheard.

Questions
All Test related questions, contact Stephanie Kleinfelter at: Stephanie.OSDOG@gmail.com

Test Registration Fee is $35 per dog, per odor being tested – Payment by check make out to One Smart Dog.

You also can register online at: www.1smartdog.com under the “Special Events” tab & completely fill out form and submit with payment.

 If paying via check, please mail this completed form via USPS with your registration fee to: One Smart Dog – 271 W Greenwich RD Seville OH 44273

Questions: Contact Stephanie Kleinfelter, (716) 525-4759, Stephanie.OSDOG@gmail.com